The 2025 Bali Hope Ultra

We can’t wait to welcome you to Bali in May.

Please complete the form below to help us make your experience as positive as possible. Further down is a detailed itinerary and equipment checklist.

Name

First Name

Last Name

Flight no., date & time

Dietary requirements

Names, t-shirt sizes and dietary requirements of family members coming with you

Anything else we should know

Which start time do you expect to join?

(You can change this at any stage)

Preferred "Finish Line Song"

Event itinerary

Here is some important information and a more detailed itinerary:

1. Equipment checklist:

Head torch (with battery for up to 14 hours) - non-optional
Back-light (with battery for up to 14 hours) - non-optional
2 drop bags for the halfway line & finish line (optional) - some runners bring a change of clothes, shoes and a wind cheater in case of wind and rain)
Any specific gels or powders etc
Phone charger & cable - non-optional
Runner’s backpack
Unless you have an international data package please buy a local sim with data for 2 weeks on arrival at the airport. This is straightforward and should cost no more than US$10.
NB - please consider how much luggage to bring

2. Pre-arrival notes

You can secure a ‘Visa On Arrival’ online or at Bali airport for approximately US$25-US$30
Please ensure your travel insurance covers adventure sport for the dates 24/25 May.

3. Arrival in Bali

Our drivers will have your arrival time and collect you at the airport.
They will then drop you at your requested location.

Our 7 Day Itinerary

Day 1 Wednesday 21st May - Welcome

3:00pm: Check-in opens

4:30pm: Our welcome reception starts at 4:30/5:00pm at beach front of The Alila and will finish after dinner at 9pm.

Day 2 Thursday 22nd May - Impact day

8:15am: Our transport will depart The Alila at 830am so please be at the lobby ready to go at 8:15am.

Please label and leave excess luggage at The Alila and hand these to the concierge.

Please label and leave luggage you need at The Lovina and this will be driven to The Lovina for you.

10:30am: We will stop for coffee at The Homm Saranam before heading to the schools your have fundraised for

11:30am-1:30pm; BCF school & community visit

1:30 - 2:00pm: We will then be driven to The Lovina Bali Resort for lunch.

2:00 - 3:00pm: Team Lunch

Your bags will be transported separately to The Lovina and be waiting for you.

Thursday afternoon is free.

5:00pm: Team briefing

6:00pm: Crew briefing

7:00pm: Team dinner

Day 3 Friday 23rd May - Team Day

Friday is scheduled as a free day, to enjoy The Lovina and relax.

12:30-2:00pm - Team lunch

4:00pm - Crew briefing for Friday arrivals

4:30pm - Team meeting (for runners only)

7:15pm - Team dinner

Day 4 Saturday 24th May - Race Day

11:00am - Bike crew briefing

12:30-2:00pm - Team lunch

2:00pm - Checkout

We do have extended check out on some of the larger rooms so runners have a place to rest.

Please leave labelled drop bags and labelled luggage for The Alila at The Lovina reception by 3:30pm.

These will be collected and taken to the appropriate location.

3:30pm - Blessing ceremony for runners

2:00-4:00pm - Support cars are loaded and prepared

5:30pm - Start time for group 1

7:30pm - Start time for group 2

9:30pm - Start time for group 3

Day 5 Sunday 25th May - Finish line

5:00am - Runners will finish at Old man’s between 5am and 10am.

10:30am - Following a finish line celebration we will drive runners and non-running guests to The Alila.

We are working on arranging early check-in, otherwise rooms will be available from 3pm.

Your bags will have been transported from The Lovina and be waiting for you.

There will be credit on your room account for lunch & dinner.

Day 6 Monday 26th May - Closing Party

7:00-10:00am Breakfast

9:30am - 1:00pm Runner interviews - Tom is always keen to record interviews at The Alila

We like to record interview runners at The Alila between 9:30am and 1pm if you’d like to record your experience.

Otherwise The Alila is a great place to relax.

5:00pm - Final team meeting for runners at Villa Bengawan

6:30pm - Closing party at Villa Bengawan

7:00pm - Awards

7:15pm - Dinner, DJ, Drinks, Ink

10:00pm

Runners and guests are asked to arrange bike or taxi transport there.

Taxis will arrive at Villa Bengawan from 9:45pm to take you to any after-party venues or back to The Alila.

Day 7 Tuesday 27th May - Event close

7:00-10:00am Breakfast

12pm Check-out

Pre-arrival form (for runners only)

The 2025 Bali Hope Ultra

We can’t wait to welcome you to Bali in May.

Please complete the form below to help us make your experience as positive as possible. Further down is a detailed itinerary and equipment checklist.

Event itinerary

Here is some important information and a more detailed itinerary:

1. Equipment checklist:

Head torch (with battery for up to 14 hours) - non-optional

Back-light (with battery for up to 14 hours) - non-optional

2 drop bags for the halfway line & finish line (optional) - some runners bring a change of clothes, shoes and a wind cheater in case of wind and rain)

Any specific gels or powders etc

Phone charger & cable - non-optional

Runner’s backpack

Unless you have an international data package please buy a local sim with data for 2 weeks on arrival at the airport. This is straightforward and should cost no more than US$10.

NB - please consider how much luggage to bring

2. Pre-arrival notes

You can secure a ‘Visa On Arrival’ online or at Bali airport for approximately US$25-US$30

Please ensure your travel insurance covers adventure sport for the dates 24/25 May.

3. Arrival in Bali

Our drivers will have your arrival time and collect you at the airport.

They will then drop you at your requested location.

Our 7 Day Itinerary

Day 1 Wednesday 21st May - Welcome

3:00pm: Check-in opens

4:30pm: Our welcome reception starts at 4:30/5:00pm at beach front of The Alila and will finish after dinner at 9pm.

Day 2 Thursday 22nd May - Impact day

8:15am: Our transport will depart The Alila at 830am so please be at the lobby ready to go at 8:15am.

Please label and leave excess luggage at The Alila and hand these to the concierge.

Please label and leave luggage you need at The Lovina and this will be driven to The Lovina for you.

10:30am: We will stop for coffee at The Homm Saranam before heading to the schools your have fundraised for

11:30am-1:30pm; BCF school & community visit

1:30 - 2:00pm: We will then be driven to The Lovina Bali Resort for lunch.

2:00 - 3:00pm: Team Lunch

Your bags will be transported separately to The Lovina and be waiting for you.

Thursday afternoon is free.

5:00pm: Team briefing

6:00pm: Crew briefing

7:00pm: Team dinner

Day 3 Friday 23rd May - Team Day

Friday is scheduled as a free day, to enjoy The Lovina and relax.

12:30-2:00pm - Team lunch

4:00pm - Crew briefing for Friday arrivals

4:30pm - Team meeting (for runners only)

7:15pm - Team dinner

Day 4 Saturday 24th May - Race Day

11:00am - Bike crew briefing

12:30-2:00pm - Team lunch

2:00pm - Checkout

We do have extended check out on some of the larger rooms so runners have a place to rest.

Please leave labelled drop bags and labelled luggage for The Alila at The Lovina reception by 3:30pm.

These will be collected and taken to the appropriate location.

3:30pm - Blessing ceremony for runners

2:00-4:00pm - Support cars are loaded and prepared

5:30pm - Start time for group 1

7:30pm - Start time for group 2

9:30pm - Start time for group 3

Day 5 Sunday 25th May - Finish line

5:00am - Runners will finish at Old man’s between 5am and 10am.

10:30am - Following a finish line celebration we will drive runners and non-running guests to The Alila.

We are working on arranging early check-in, otherwise rooms will be available from 3pm.

Your bags will have been transported from The Lovina and be waiting for you.

There will be credit on your room account for lunch & dinner.

Day 6 Monday 26th May - Closing Party

7:00-10:00am Breakfast

9:30am - 1:00pm Runner interviews - Tom is always keen to record interviews at The Alila

We like to record interview runners at The Alila between 9:30am and 1pm if you’d like to record your experience.

Otherwise The Alila is a great place to relax.

5:00pm - Final team meeting for runners at Villa Bengawan

6:30pm - Closing party at Villa Bengawan

7:00pm - Awards

7:15pm - Dinner, DJ, Drinks, Ink

10:00pm

Runners and guests are asked to arrange bike or taxi transport there.

Taxis will arrive at Villa Bengawan from 9:45pm to take you to any after-party venues or back to The Alila.

Day 7 Tuesday 27th May - Event close

7:00-10:00am Breakfast

12pm Check-out

Pre-arrival form (for runners only)